SENT, the System for Electronic Surveillance of Transport, is a road monitoring system, which primarily serves to track so-called sensitive goods. This category includes goods such as, for example, heating fuels, biodiesel, lubricating oils or denatured alcohols whose transport:
– commencing and terminating on the territory of Poland,
– commencing and terminating outside the territory of Poland (export)
– commencing outside the territory of Poland and terminating on the territory of Poland (import)
When do you have to report SENT as a carrier?
Anyone who trades and intermediates in the transport of the above-mentioned products is obliged to register on the PUESC platform (Platform for Electronic Fiscal and Customs Services). Only after registration do we gain access to SENT-related services. Each time a new notification is created, an individual notification number is generated along with three individual access keys. Each of these has a different function and allows you to update (consignor), complete data (carrier) or close (consignee). The SENT reference number is valid for 10 days from the date of issue.
However, please note that after the 10-day period, the number will automatically expire and the receiving party (in the case of domestic sales) will not be able to confirm receipt of the goods.
e-TOLL, or how to run SENT
For the haulier, there is an obligation to equip the means of transport with a device that transmits geolocalisation data. Currently, the most convenient way is to install the e-Toll application on a GPS-enabled mobile device. Once correctly configured, an individual business number will be assigned to the device. This number is later required when updating the SENT declaration. Please also note that simply registering the device is not sufficient. Each time before starting a transport, it is necessary to launch the application and select the ‘start journey’ option for the corresponding SENT declaration number. A similar action should be performed after the delivery by selecting ‘end journey’.
Which goods are covered by SENT? How to check the list of goods subject to the SENT procedure?
The list of goods covered by the SENT monitoring system includes a variety of categories, including:
- fuels, i.e. petrol, oils, heating and engine fuels,
- other substances: lubricants, binders, solvents, textile grease preparations, dried tobacco, cigarette ribbons and cigarette papers, denatured and undenatured ethyl alcohol,
- waste: paints, varnishes, solvents, adhesives, as well as other waste specified in the applicable regulations.
In order to check whether the goods you are transporting are covered by the SENT procedure, you need to verify the commodity code in the Combined Nomenclature (CN) and then check in the Electronic Transport Supervision System whether the given commodity number is covered by monitoring.
What is the penalty for failure to declare SENT?
It should be mentioned that all entities involved in the transport of goods are obliged to supplement and/or promptly update the data contained in the declaration. An entity failing to declare the carriage of so-called sensitive goods in the SENT system (System of Electronic Transport Supervision) may receive a fine of 45% of the value of the goods, but no less than PLN 20,000. An additional PLN 10,000 – for the lack of a geolocaliser.
On the other hand, a driver who has not checked the reference number that the declared goods should have must face a fine of between PLN 5,000 and PLN 7,500.
If the receiving/acquiring entity fails to comply with the obligation to close the SENT declaration, it may face a penalty of:
1) PLN 5000 – in the case of a business entity;
2) PLN 1,000 – in the case of a non-business entity.
Which goods are not covered by the SENT procedure?
- consignments which are subject to the customs procedures of transit, storage, temporary admission, processing and export,
- consignments moving under suspension of excise duty using the EMCS,
- carriage of goods by means of transport belonging to state bodies (police, ABW, border guards).
Transport of goods under the SENT procedure with ASL
Naturally, we carry out such transports as part of our ASL Road and ASL Rail Freight business lines. Depending on the customer’s expectations, we carry out the transport of goods under the SENT procedure or comprehensively carry out a logistics project, one element of which is transport under the procedure in question: from advice and support in notifying the PUESC system, transport in accordance with the requirements set out in the procedure, warehousing and transhipment services at our own and partner warehouses and distribution at home or abroad.
